Self-Guided tour registration terms and conditions
Effective January 1, 2021
Freedom RV Travel, Inc. is a self-guided tour operator specializing in non-guided RV Tours. By booking your tour with us, you agree to the terms of this Agreement. You must agree to these terms and conditions and initial the document before we can accept your registration application. You acknowledge and agree that we may change these terms and conditions from time to time and that those changes become effective immediately. You agree to the terms and conditions that are in effect at the time of your travel or cancellation, whichever applies. You agree that it is your responsibility to be familiar with these terms and conditions and to check our website at Freedom RV Travel.com from time to time for any changes.
These terms and conditions, together with any other documents we provide you (the “Agreement”), describe what you are legally entitled to expect from us when you book your tour through us, in addition to important obligations you make as a customer that affect your legal rights. The terms “we,” “us,” “our,” and “Freedom RV Travel” refer to Freedom RV Travel, Inc. The term “you,” “participant,” “customer,” “tour member,” and “guest” refers to the customer booking a registration with us.
You represent and warrant that (a) you are of proper consent age to use our services and website and can create legal obligations in connection with your use, (b) you are legally authorized to act on behalf of those you represent and accept these terms and conditions on their behalf, and (c) the information supplied by you is true and correct. You understand that you are financially responsible for our services and those for whom you make a registration for.
Payment Terms Providing a safe and professional self-guided tour requires considerable planning and deposits to facilitate this process; a deposit with your registration is required. To begin the planning process, the following deposit & final payment terms apply: A $500.00 deposit is due at the time of registration. The final complete payment is required within 120 days of tour departure. All payments must be made in US dollars. We reserve the right to cancel your reservation that will be subject to the below cancellation policy should we not receive any payment due in full and on time.
All checks should be payable to Freedom RV Travel, Inc. Please mail to:
Freedom RV Travel
4905 Southwest 9th Place
Cape Coral, Florida 33914
We gladly accept major credit cards, including Visa, Mastercard, and Discover; the cardholder agrees to provide a verbal or signed charge authorization agreement for each credit card transaction. There is a 2.5% surcharge for all credit card purchases. In the event a Participant attempts to chargeback, reverse, or recollect a trip payment already made without the authorization of Freedom RV Travel, we reserve the right to collect all additional costs, fees, and expenses associated with such chargeback, reversal, or recollection, including, without limitation, attorney fees. A cardholder authorization is a binding agreement for us to charge your card, and as such, you waive any right to chargeback in the case of cancellation for any cause (except fraud), including a Force Majeure event, as defined herein, and agree to refund policies and procedures as outlined in these Terms and Conditions.
Should you have the need to cancel your registration prior to the start of your self-guided tour or rally, please call 1-800-785-7075. A written notice is required by email to info@FreedomRVTravel.com. Pursuant to the cancellation policy, if a need requires you to cancel your tour before the start of your tour, please contact Freedom RV travel by phone. Upon receipt, FreedomRVTravel Inc. will follow industry procedures for all applicable refunds. Refunds are paid within 30 days upon receipt of your written notice of cancellation. Tour & Rallies begin at 12:01 am on the day of rendezvous. No refunds will be given once the tour or rally has begun. Should you need to switch your tour up to 150 days prior to departure, your tour payments will be transferred to the new tour, less a $50 tour change fee.
In addition to any terms of our suppliers, any refund will be at our sole discretion but will be subject to the following:
- 120 days prior to departure: 100% of monies paid will be refunded less the cancellation fee of $200 per person.*
- 119 to 60 days prior to departure: 25% of the full tour price (excludes any discounts) will be retained from monies paid. From the retained monies, 50% can be used toward a future trip with Freedom RV travel. All remaining monies paid will be refunded.*
- 60 to 30 days prior to departure: 35% of the full tour price (excludes any discounts) will be retained from monies paid. From the retained monies, 50% can be used toward a future trip with Freedom RV travel. All remaining monies paid will be refunded.*
- 29 days or less prior to departure: 50% of the full tour price (excludes any discounts) will be retained from monies paid. From the retained monies, 50% can be used toward a future trip with Freedom RV travel. All remaining monies paid will be refunded.*
Cancellations by Freedom RV Travel:
Freedom RV travel reserves the right to cancel any tour at its sole discretion. In the unlikely event, a tour is cancelled by Freedom RV travel, and we are unable to reschedule, all funds collected from any participant will be refunded in full. Monies are refunded to the original payer and are not transferable.
Medical Emergency or Mechanical Breakdown
We cannot be responsible for medical emergencies or mechanical breakdowns. Should you need to leave early for any reason, Freedom RV travel will refund only those costs of the RV sites, meals, tours that we can cancel and affect a refund. We strongly encourage our guests to purchase comprehensive insurance that includes coverage for Trip Cancellation or Interruption, Cancel for any Reason, Medical Expense, Emergency Evacuation/Repatriation, and Baggage.
Health: Recommended inoculations for travel may change, and you should consult your doctor for current recommendations before you depart. It is your responsibility to ensure that you meet all health entry requirements, obtain the recommended inoculations, take all recommended medication, and follow all medical advice in relation to your trip. Inoculation requirements can be found on the Center for Disease Control website at https://www.cdc.gov/
Travel Protection Coverage
Freedom RV Travel strongly encourages you to purchase travel/medical/baggage protection for the trip. Such plan should cover Trip Cancellation or Interruption, Cancel for Any Reason, Medical Expense, Emergency Evacuation/Repatriation, and Baggage. Travel protection plans can help protect you in the event of loss of non-refundable trip deposits and payments that result from cancellation or trip interruption (due to a covered reason such as injury or illness before or during the trip). It also helps with reimbursement for medical emergency costs (including very costly medical evacuation costs), missed connections, and baggage loss.
A free quote by Freedom RV Travel is available upon request for travel protection. Freedom RV travel is not qualified to answer technical questions about the benefits, exclusions, and conditions of travel protection plans.
Freedom RV Travel, Inc., our employees, owners, officers, shareholders, agents, independent contractors, and representatives act only as an agent for the transportation companies, sightseeing contractors, and other principals included in the itinerary and is not a principal or operator for the subject services. All suppliers are independent contractors and are not agents or employees, or representatives of Freedom RV travel. All tickets, receipts, coupons, and vouchers are issued subject to the terms and conditions specified by each supplier, and by accepting the coupons, vouchers, and tickets, or utilizing the services, all customers agree that neither Freedom RV travel nor its employees, agents, or representatives are or may be liable for any loss, injury, or damage to any tour participant or their belongings, or otherwise, in connection with any service supplied or not supplied resulting directly or indirectly from any occurrence beyond the control of Freedom RV travel. Freedom RV travel is an independent contractor and is not an employee, agent, or representative of any of these suppliers. Freedom RV travel does not own, manage, operate, supervise, or control any transportation, vehicle, airplane, hotel, RV park or restaurants, or any other entity that supplies services related to your tour (Suppliers). Freedom RV travel is not affiliated with any other tour operator. Freedom RV travel assumes no responsibility or liability for any delay, change in schedule, loss, injury or damage, or loss of any participant that may result from any act or omission on the part of others; and Freedom RV travel shall be relieved of any obligations under these terms and conditions in the event of any strike, labor dispute, an act of God, or of government, fire, war, whether declared or not, terrorism, insurrection, riot, theft, pilferage, epidemic, pandemic, illness, physical injury, quarantine, medical or customs or immigration regulation, delay, or cancellation. Freedom RV travel accepts no responsibility for lost or stolen items. Freedom RV travel reserves the right to refuse any participant or potential participant at its sole discretion.
Additional risks and dangers may arise including, but not limited to, hazards of travel by RV, train, automobile, motor coach, aircraft and other means of conveyance, animal interactions, swimming, forces of nature, political unrest, other unrest, risks associated with water, food, plants, insects and differing animal regulation, and acts of national and local governments and unrest and acts of others against governments. These risks are not an exhaustive list but are examples of many kinds of risks. You are voluntarily participating in these activities with the knowledge that there are significant dangers involved, and you hereby agree to accept any and all risks. Therefore, the only function of Freedom RV Travel, Inc.. is to organize and facilitate the tour or rally. Anyone going on said tour or rally agrees to fully assume all risks of accident, illness, injury, infection, death, or damages to themselves or their property. Further, they hereby release, hold harmless, and agree to indemnify Freedom RV Travel, Inc., and its affiliates, agents, contractors, and employees from all liability, damage claims, demands, inconveniences, distress, frustration, or cause of action – whether physical or mental. Neither Freedom RV Travel, Inc.. nor third-party providers of outside services shall be held liable for any act, error, or omission. This release of liability and assumption of risk agreement is entered into on behalf of you and all members of your family and party, also including minors. This Agreement also binds your heirs, legal representatives, and assigns.
Changes to Price, Itinerary, Tour Activities & Overbooking
Freedom RV travel prices tours and rallies well in advance of travel. Our dedication is to provide the best quality and pricing on any self-guided RV tour or rally. Itineraries and prices are subject to change only due to improvements and/or number of days and/or activities. Prices are subject to change due to ferry re-measuring, fuel surcharges, and/or major fluctuations in currency exchange rates. You will be notified and agree to any additional charges or credits by Freedom RV travel due to the difference between estimated and the actual vehicle measurement by the ferry company at the time of crossings.
While no changes are anticipated, there may be occasions when certain alterations become necessary. These can be due to religious holidays, national celebrations, or unforeseen events, including weather, governmental closures, acts of God, or any other reason. Freedom RV travel reserves the right to change the itinerary, activities, travel route due to such unforeseen circumstances, emergencies, or as we deem necessary. Additionally, historic sites undergo renovations from time to time which can obscure viewing or otherwise change the nature of visiting these sites. No tours will be cancelled due to renovations, although Freedom RV travel may choose to amend itineraries for such sites. These changes will not be considered a material change and will not be considered cause for cancellation by the guest. If we suggest alternate activities in place of a planned stop or in case of leisure time, such suggestions do not constitute our endorsement. In such a case, you will be subject to the terms and conditions of the supplier of the activity, and your only recourse in case of damage will be against the supplier of the alternate activity.
Participant acknowledges that they will be required to sign a Waiver and Release Agreement provided by Freedom RV Travel, Inc., prior to participating in any tour or rally. Failure to sign the waiver will cancel the participant’s tour or rally, and that tour or rally will be eligible for a refund based on the refund policy and the time the trip is cancelled.
You must notify us, at or prior to booking, of any medical, physical, or other condition which may require professional attention during a tour or rally or may require the use of special equipment. Participants with disabilities are welcome and must always be accompanied by a companion capable of providing all required and needed assistance and must not require special assistance from Freedom RV Travel or its suppliers. Participants with disabilities must notify Freedom RV travel at the time of booking of their status.
Health and Safety on Tour
Certain itineraries and tours are not scooter or wheelchair accessible, and some tours may include travel in altitudes up to 10,000 feet. It is the responsibility of the guest(s), not Freedom RV Travel, Inc.., to see to any and all of your special needs required during the duration of the tour or rally. Children under 18 must be accompanied by an adult on all excursions.
Tour Member Responsibility
Tour or Rally members are responsible for their personal health, behavior, actions, driving infractions, insurance, mechanical maintenance of their vehicles, and group cooperation. Freedom RV Travel, Inc.. reserves the right to decline attendance or participation of any tour or rally member without refund if his/her conduct is contrary to the best interest of the other tour or rally members in the group. Any tour or rally member who does not show up, deviates from, or leaves the group early for any reason whatsoever, forfeits his/her fees paid. By accepting the tour or rally and making the deposit, registrant(s) understand and agree to abide by the terms and responsibilities of this Agreement.
It is understood and accepted that the function of Freedom RV Travel, Inc.. is to organize and facilitate the tour or rally. It is agreed that whoever is going on said tour or rally is doing so entirely upon their own initiative, risk, and responsibility (not acting under anyone else’s direction and/or control during said tour or rally) and will have complete and unrestricted control over their vehicles. It is the driver of the RV or other vehicle who is ultimately responsible for avoiding obstacles and/or dangerous situations and is solely responsible for any damages to their property or the property of others.
When you book with us, you accept responsibility for any damage or loss caused by you. Full payment for any such damage or loss (reasonably estimated if not precisely known) must be paid direct at the time to the accommodation owner or manager, or other supplier. You must indemnify us for the full amount of any claim (also including legal costs) made against us. Freedom RV travel is not responsible for any costs incurred concerning a guest removed from a tour. Guests agree not to hold Freedom RV travel or any of its related entities liable for any actions taken under these terms and conditions. Baggage and personal effects are always the sole responsibility of the participant.
Tour or Rally attendees grant full permission to all foregoing use of his/her likeness, including photographs and video recording, for publicity and advertising purposes without compensation.
If any provision of these terms and conditions shall be held unenforceable, such provision shall be struck, and the remainder shall remain enforceable.
Jurisdiction and Applicable Law
The laws of the State of Florida shall govern the jurisdiction, venue, interpretation, and construction of these Terms and Conditions without regard to conflict of law. Any disputes arising hereunder shall be litigated in a State or Federal Court in the State of Florida. All guest claims must be submitted in writing and received by Freedom RV Travel no later than thirty (30) days after the completion of the Freedom RV Travel Tour. Guest claims not submitted and received within this time shall be deemed waived and barred.
You agree that due to uncertainty caused by COVID 19, Freedom RV Travel, Inc. has strongly encouraged the purchase of travel protection coverage, including cancel for any reason coverage, and that should you fail to purchase travel protection coverage, Freedom RV Travel, Inc., shall not be liable to any losses whatsoever arising.
You, for yourself, and any others including minors traveling with you, and on behalf of their heirs, assigns, personal representatives, and next of kin, HEREBY RELEASE, INDEMNIFY, AND HOLD Freedom RV Travel, Inc.., its officers, agents, and/or employees, suppliers, and other participants (RELEASEES), free from any and all claims, demands, losses, and liability arising out of or related to any POSTPONEMENT, CANCELLATION, CHANGES, INJURY, DISABILITY, DEATH OR ANY OTHER LOSS you may suffer due to exposure, infection, spread, closure, and travel restrictions related to COVID- 19, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.”